Document passwords are often used to protect files from unauthorized users. They make your private data tamper proof in a sense that nobody else can read, write, or delete data from it. Whenever someone tries accessing the protected folders, an instant dialogue box will appear on the display screen. They can only open files when a correct PIN is entered. When it comes to Excel Sheets the process of protecting them is known as cell locking, this procedure secures content from accidental deletion and prevents hackers from messing with your private calculations. In the case where you have complex Excel formulas which have already been tested, it would be appropriate to secure them so as to avoid manipulation.
Why You Should Secure Your Documents?
1. Setting a password is the cheapest way of safeguarding data from hackers, other methods like hiring a digital security firm can be costly.
2. This method offers high levels of privacy. Owners are the only ones who can access their files, unless they share it with others. This feature is very important for those who deal in confidential materials such as government files or business blueprints.
Hints for Choosing the Best Passwords
1. Avoid obvious phrases like your official name, birthday, or street address since they are simple to crack.
2. Use both letters and numbers. If you’re concerned about forgetting the PIN then script it on a piece of paper or anywhere else where you can’t forget.
3. Remember to periodically change the password, especially when you feel like it has been compromised. In some corporate organizations, regular password variation is mandatory as per the internal firm policies or state law. Nevertheless, people are advised not to re-use expired passes.
4. If you still have difficulties remembering your secret code then try using the password manager, this program can securely store your private access details.
How to Add Folder and Document Passwords
The process varies depending on the OS you are using, for instance a computer running on Ubuntu would require different settings from that of Windows. However, most offices use Windows, so the following procedure can be used for Windows 7 programs.
Unfortunately, Windows 7 doesn’t come built-in with folder password protection. So, you will need to download and set up the safe encryption software on your computer. You can try a program like folder lock or Easy File Locker (Free).
The directions from here will really depend on the software you choose. However, after you have the software installed, you can usually just open the software and use it to start protecting your folders and files. Generally, you will be able to choose different permission levels for different documents, such as access, write, delete, and visibility. For example, you may want someone to be able to access a file, but not change it unless they have the correct password. In this case, you will only turn on the permission for “access”, but the permissions for “write”, “delete” should be off.
Since you are using 3rd party software, the above process can also be used for Windows 8, XP and Vista. You can further protect your documents using Safe Mode settings found in the PC. This way, you can safeguard even the new files introduced after installation of the encrypted password.
One more thing to note is that Excel sheets are much easier to protect. Simply visit the ‘Tools’ option and scroll down to ‘Protection Tab.’ Add your preferred password and click OK.
Know another way to secure your documents? Let us know in the comments!